Construction job costing software
See margin risk before the job is over.
ProBuilder OS Pro and Business connect category budgets and project cost records to contract value, approved changes, and client collections. Authorized owners, admins, and assigned project managers can distinguish open commitments from actual costs, record paid amounts, and review forecast direction while there is still time to respond.
- Compare category budgets with actual costs and open commitments
- Record labor, materials, subcontractors, miscellaneous costs, and paid amounts
- Review project and company earnings views, then export a project ledger to CSV
Job cost reportLafayette Guest House
Actual cost recorded$119,000
Open commitments$72,000
Residential-firstPurpose-built workflows
Role-awareProtected team and client views
ConnectedOne lead-to-project history
Protect project profit
Month-end accounting is too late for operational decisions.
Accounting tells you what was recorded. Job costing should help the project team understand what the job is doing now. When scope changes, delayed payments, vendor spend, and field progress live apart, the owner cannot see margin drift until recovery options are limited.
Project economics stay visible
See projected revenue, collections, receivables, actual cost, open commitments, forecast final cost, gross profit, and forecast margin together.
Changes include consequences
Track change-order value, status, description, and schedule impact with the same job that absorbs the work.
Cost status stays explicit
Keep committed work separate from incurred actual cost, then record the amount marked paid on each actual-cost entry.
Connected capabilities
Everything important stays attached to the work.
Use focused workflows for each responsibility without creating another isolated source of truth.
Category budgets
Set separate labor, materials, subcontractor, and miscellaneous budgets, then compare budget with forecast cost and variance.
Committed and actual cost ledger
Record each project cost as an open commitment or an actual cost with its category, description, vendor or payee, date, amount, reference, and notes.
Paid-cost and labor detail
Record unpaid, partially paid, or paid amounts on actual costs. Labor entries can use a fixed amount or quantity multiplied by an hourly, daily, or unit rate.
Project earnings report
Review projected revenue from the original contract plus approved changes, recorded collections, receivable, forecast final cost, forecast gross profit, and margin.
Company earnings view
Owners and admins can review earnings across company projects; assigned project managers see only the jobs within their authorized scope.
Project-ledger CSV export
Export an authorized project cost ledger with cost status, payment status, vendor or payee, labor detail, amounts, source reference, and notes.
Financial operating rhythm
Connect what the field is doing to what the job is earning.
Useful job costing is not a once-a-month report. It is a recurring project-management discipline.
Start this workflow in ProBuilder OS- 1
Establish the baseline
Allocate the project cost plan across labor, materials, subcontractors, and miscellaneous work.
- 2
Record commitments
Enter ordered or contracted work as committed cost, including the vendor or payee and an optional source reference.
- 3
Update actual and paid cost
Change the record to actual when the cost is incurred, then record whether none, part, or all of that actual cost has been paid.
- 4
Review and export
Compare budget with actual plus commitments, review project and company forecast earnings, and export the project ledger when a CSV is needed.
The operating difference
Turn job costing into a management tool.
Work gets reconstructed.
- Costs reviewed only after accounting closes
- Change work discussed but not priced promptly
- Payment status separated from the project plan
- Margin surprises near completion
The record moves with the job.
- Budget, actual, committed, forecast, and variance by category
- Vendor, reference, paid amount, and labor quantity detail
- Project and authorized company earnings views
- CSV project-ledger export for downstream review
Product rollout clarity
See what works now—and what is coming next.
Start with the connected workflows available today. Planned capabilities stay labeled clearly while ProBuilder OS continues to expand.
- Pro and Business category budgets for labor, materials, subcontractors, and miscellaneous costs
- Committed and actual project-cost records with paid amounts
- Fixed or quantity-by-rate labor costing
- Project and role-scoped company earnings reports
- Authorized project cost-ledger CSV export
- Cost-code and phase structures beyond the four current categories
- QuickBooks and other accounting integrations
- Accounts payable, purchase orders, and subcontract management
- Payroll, tax, and bank-reconciliation workflows
Questions, answered
What contractors should know.
What is construction job costing software?
Construction job costing software organizes revenue and project-specific costs so a contractor can understand the financial performance of each job. Useful systems separate categories such as labor, materials, subcontractors, and other expenses while tracking contract changes and payments.
Does ProBuilder OS replace accounting software?
No. ProBuilder OS provides user-entered operational project cost and earnings reports. It does not perform accounting, payroll, tax, accounts payable, or bank reconciliation, and it does not currently synchronize with QuickBooks or another accounting system. Authorized users can export a project cost ledger to CSV for separate review.
Can it track change orders?
Yes. Current project records can track the change title, description, cost impact, schedule impact, and approval status alongside the project’s overall change-order value.
Can I see project margin?
Yes. The project report calculates forecast gross profit and margin from the original contract plus approved changes, less actual costs and open commitments. The result depends on the operational records your team has entered and is not an audited financial statement.
Which plans include the project cost ledger?
Pro and Business include category budgets, detailed committed and actual cost records, paid-cost tracking, project and company earnings views, and project-ledger CSV export. Solo retains basic project payment and expense totals without the detailed ledger controls.
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